A Multi-Million Dollar Backlog Is the Fastest Way to Go Bankrupt

The Challenge: Owners John Mitchell and Wesley Patterson originally approached G+F strictly for tax preparation. Timothy quickly uncovered a severe corporate liability: their previous accountant had failed to file their S-Corp election, meaning they had been filing corporate taxes on the completely wrong tax forms for years. To make matters worse, Wesley—an engineer by trade—had been handling the bookkeeping in QuickBooks Online himself. His DIY bookkeeping resulted in a massive mountain of ledger and reconciliation errors that completely blocked G+F from preparing their returns.

The G+F Blueprint: Timothy’s team stepped in to execute a comprehensive, forensic cleanup of three years of historical bookkeeping errors and filed three years of back tax returns. Following the cleanup, John and Wesley fully engaged G+F to take over ongoing bookkeeping, accounting, and tax compliance. We integrated their back office onto Buildertrend and Gusto Payroll.

The Ultimate Win: With accurate, accrual-basis financial statements in place, G+F helped Foundation Mechanical secure their very first surety bond and successfully increase their bonding capacity, allowing them to win and execute major commercial HVAC contracts with their local school district.

The Challenge: Tanya Alderete, CFO of MWM Contractors LLC, was scaling operations from residential renovation into major commercial and public projects—including student housing and a major contract for Yavapai College in Arizona. However, their QuickBooks Online ledger was completely backed up with an overwhelming pile of 2,652 uncleared bank and credit card transactions. This data bottleneck distorted their profit visibility, made accurate Work-in-Progress (WIP) tracking impossible, and threatened their ability to meet the strict bonding requirements for public bids. Furthermore, they faced critical exposure regarding the complex Arizona Transaction Privilege Tax (TPT) for commercial modification scopes.

The G+F Blueprint: Timothy Wingate Jr. structured a complete financial reconstruction. We upgraded MWM’s accounting architecture to the Intuit Enterprise Suite (IES), leveraging advanced custom dimensions and project sub-ledgers to cleanly map YTD transactions. We conducted a detailed Arizona TPT audit to cleanly isolate commercial modification activities from standard MRRA (Maintenance, Repair, Replacement, or Alteration) scopes to prevent retroactive double-taxation.

The Ultimate Win: By establishing automated batch transaction rules and clearing the entire backlog, G+F delivered an audit-ready, compliance-locked system. MWM successfully presented clean financial statements to their bonding underwriters, enabling them to secure the necessary surety limits to successfully bid, win, and execute their expansion project for Yavapai College.